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Teams and round robin

Set up round robin scheduling for your team

Round robin scheduling shares bookings across your team. On the Enterprise plan, create a Round Robin event, add the hosts, choose a distribution mode and share the link.

Works on
Enterprise plan
Length
5 steps · about 2 min
Last reviewed
October 14, 2026

What you need to set up round robin scheduling for a team

  • An Enterprise plan (round robin and inviting team members are both on Enterprise)
  • At least two team members in your workspace
  • Every host has connected their calendar and set their weekly hours in Availability

How to set up round robin scheduling for a team

Tick each one off as you go.
0 of 5 done

  1. Start a Round Robin event

    Go to Scheduling and click Create, or use the + button in the sidebar. Under 'Choose an event type', pick Round Robin.SchedulingCreateRound Robin

  2. Name it and add the hosts

    Enter the event name and duration, pick the team members under Hosts and choose a meeting place. Then click Next.Event name, Duration, Hosts, Meeting placesNext

  3. Choose how meetings are shared

    Pick a Distribution mode: Equal rotation, Least booked host, First available host, Host priority or Custom weights.Distribution modeLeast booked host evens things out after someone was away. Custom weights let you give a new rep a smaller share.

  4. Set priority or weights (optional)

    With Host priority, give each host a Priority number; the lowest number goes first. With Custom weights, a host with a higher Weight gets more of the bookings.HostsPriority or Weight

  5. Create the event and test it

    Click Create Event. Book two or three test meetings from the link and check they go to different hosts. Cancel the test bookings when you're done.
How you'll know it worked

Your round robin link is ready

Each new booking goes to one host, picked by your distribution mode. Hosts who are busy or outside their hours at that time are skipped, so nobody has to sort requests by hand.
Look forYour new Round Robin event on the Scheduling page

Fixes for common round robin problems

If it doesn't work, find what you're seeing below.
  • Likely causeThe other hosts are free less often (more calendar conflicts or shorter hours), or the event uses First available host.
    FixCompare everyone's weekly hours in Availability, or switch the event to Equal rotation or Least booked host.