6 step-by-step guides · reviewed October 14, 2026

Caletus Help Center: How can we help?

Step-by-step guides for setting up Caletus, from connecting your calendar to round robin and AI notes, with quick fixes for common calendar and video link problems.

Browse by topic

Browse Caletus help by topic.

1 guide
Getting started
Create your account, connect Google Calendar, Outlook or iCloud, and share your first one-on-one booking link.
- Connect Google Calendar or Outlook to Caletus
1 guide
Calendar sync and double booking
Connect your Google, Microsoft 365 and iCloud calendars, choose which ones block your time and stop double bookings.
- Check all your calendars to prevent double booking
1 guide
Teams and round robin
Round robin and collective events, how Caletus picks the host for each booking, and adding your team.
- Set up round robin scheduling for your team
1 guide
Integrations, video and webhooks
Zoom, Google Meet, Webex and Whereby links, Stripe, Slack, HubSpot, the Caletus API and webhooks.
- Add a Zoom link to every booking automatically
1 guide
AI notetaker and meeting notes
Turn on the notetaker for a Caletus video meeting, then read the transcript, summary, action items and follow-up draft.
- Use the AI notetaker in your Caletus video meetings
1 guide
Billing, plans and admin
Change your plan and seats, add billing details and a tax ID, download invoices, and see who can manage billing.
- Upgrade your plan, add seats and get invoices

New here?

Get started with Caletus in four steps

Each one takes a few minutes.

1
Connect your calendar
Connect Google Calendar, Outlook (Microsoft 365) or iCloud from the Integrations page, so Caletus knows when you're busy.Read the setup guide
2
Set your hours and buffers
Choose your weekly hours and time zone, add breaks before and after meetings, and set the most meetings you'll take in a day.See availability settings
3
Share your first booking link
Create a 30-minute one-on-one event, pick where you'll meet (Caletus video, Zoom, Google Meet or a phone call), then share the link.See how it works
4
Turn on AI notes
On Professional and Enterprise, run the call on Caletus video and turn on the notetaker when you join. You get a summary and action items afterwards.Turn on AI notes

Quick fixes

Quick fixes for common scheduling problems.

Pick what you're seeing. Most of these take under a minute to fix.

What you see: Someone booked a time that clashes with an event on one of your other calendars.
Why it happens: The event is marked 'Free' instead of 'Busy', or it's on a calendar account you haven't connected to Caletus.

Fix itSet the event to 'Busy', or connect that account on the Integrations page. For iCloud, open Apple Calendar there and tick the calendar under 'Check these calendars for conflicts'.