Collective scheduling finds a time that works for everyone by showing only the slots when every host is free.
Getting three or more busy people into one panel interview or leadership review can take days of checking calendars.
Caletus checks each required host's calendar and only offers times when all of them are free. The guest books one of those times, and every host gets the invite.
| On each plan | Free$0Free forever | Professional$6Per user / month, yearly | Starts hereEnterprise$12Per user / month, yearly |
|---|---|---|---|
| Meetings with several hosts | No | No | Yes |
| Invite teammates | No | No | Yes |
| Talk to sales |
Read the Apex Tech Labs story“Coordinating a panel of three senior engineers and a hiring manager used to take our recruiting coordinators days of back-and-forth emails. With Caletus collective scheduling, candidates pick one slot when everyone is free, in seconds.”
What people ask before they set up collective scheduling: how it works, which plan it needs and its limits.
Talk it through with our teamCaletus checks each required host's calendar and availability and only offers times when all of them are free. A time shows up only if every required host has no conflict and it falls inside their working hours. Guests never see a time that suits some hosts but not others.
Yes. Each host connects whichever calendar they use. For example, one host can be on Google Calendar while another uses Outlook. Caletus checks both, so a mixed setup still produces one list of times when everyone on the panel is free.
The person who owns the event is the organizer. Every other host is added to the invite, and everyone in the meeting gets the same time and the same meeting link in their calendar.
Yes. Mark the people who must attend as required and the rest as optional. Caletus finds times that suit the required hosts. You can also choose what happens when there's no shared time, for example falling back to required hosts only or to the next available time.
Yes. Every host must be an active member of your Caletus workspace, because that's how Caletus knows when each of them is free. Collective scheduling and inviting teammates are on the Enterprise plan, which is priced per user.
Collective scheduling is on the Enterprise plan. Start free, and upgrade when your team is ready, or book a demo to talk it through.