Interview scheduling software that finds a time for the whole panel
Getting 3 or 4 interviewers free at once, often in different time zones, can take a coordinator dozens of emails per candidate. With Caletus's interview scheduling software, candidates book themselves into a time when the whole panel is free.
- 60 minutes
- Video call
What recruiters and HR teams need, and what Caletus does.
- 01You need
A time every interviewer can make
Find slots when the hiring manager, peer interviewers and HR are all free at the same time.Caletus doesPanel interview schedulingCaletus checks every panelist's calendar and shows candidates only the times when all of them are free. - 02You need
A good first impression
Give candidates a clean booking page that tells them exactly what to expect.Caletus doesInvites for everyoneAs soon as a candidate books, the candidate and every interviewer get a calendar invite with the video link. - 03You need
Time to debrief
Keep 15 minutes free right after each panel so interviewers can fill in scorecards.Caletus doesA buffer after each interviewA 15-minute buffer after the interview stops the next booking from landing straight after it.
Interview scheduling software: what you get.
- Collective meetings with several hosts
- Buffers before and after
- A video link for each interview
- Webhooks to your own systems
- Example meeting
- 60 minutes
- Guests need an account
- No
Setup tips for recruiters and HR teams.
A few details that make this setup work the way it should.
- 01
Everyone has to be free
If any one interviewer is busy, that time doesn't appear. Ask panelists to keep their calendars up to date. - 02
Your applicant tracking system
Caletus can send a signed webhook when an interview is booked, moved or canceled, so your developers can update your ATS.
More on scheduling for recruiters and HR teams.
Helpful pages for recruiters and HR teams
Scheduling for other teams
- SalesLet leads book a demo from your website and share demos fairly across your reps.
- Customer SuccessBook onboarding calls, QBRs and quick support calls with the CSM who knows the account.
- ConsultantsSell strategy calls, take payment through Stripe and keep your focus time protected.
Scheduling FAQs for recruiters and HR teams.
Straight answers about setting up Caletus for recruiters and HR teams and running it day to day.
Talk it through with our teamThe coordinator moves the interview in the Caletus app to the next time when the whole panel is free, or swaps the interviewer on the meeting type for future bookings. Caletus emails the candidate the new time and updates every invite, so nobody has to send a follow-up.
Create a collective meeting type in Caletus, add every interviewer, and send the candidate one link. Caletus checks all the interviewers' calendars and shows only the times when everyone is free. When the candidate books, each person gets an invite with the video link. Panel interviews need Enterprise.
Yes. With candidate self-scheduling, you send one link and the candidate picks a time that suits them, shown in their own time zone. Caletus adds the video link, sends the confirmation and blocks the time on every interviewer's calendar, so coordinators stop trading emails with candidates.
Set up Caletus for your hiring team.
Start free, connect your calendar, and use this playbook as your starting point. No credit card required.
- No credit card required
- Two-way calendar sync
- Set up in under 2 minutes