The online scheduling app with AI meeting notes: Every meeting, in sync.
Caletus is an online scheduling app for you, your team or your whole company. You share a booking link, people pick a time, and Caletus adds the video link, sends the confirmation and takes AI meeting notes.
- No credit card needed
- Set up in 2 minutes
- iPhone & Android apps
- 30 minutes
- Caletus video room
- Shown in your time zone
- Booking page languages
- 9
- Uptime SLA on Enterprise
- 99.99%
- Apps guests must install
- 0
- Features in one app
- 21
The whole product, in four clicks.
This short scheduling software demo walks through Caletus the way you'd really use it: set your hours, share a booking link, meet and follow up. It plays on its own, or you can click through at your own pace.
- 4 chapters
- About 2 minutes
- No sign-up needed
Set it up once. Caletus does the rest.
Online scheduling with Caletus works like this: you share a booking link, people pick a time you're free, and the meeting lands on both calendars. Confirmations and AI follow-up notes happen on their own. Setup takes about two minutes.
- 1~40 sec
Connect a calendar
Google Calendar, Outlook or iCloud. Calendar sync checks it so you're never double-booked. - 2~40 sec
Set your hours
Pick the days and times you take meetings, and add a buffer between them. - 3~40 sec
Share your booking link
Send it, add it to your website or put it in your email signature.
What you need to get started
One calendar is enough to get going. Everything else is optional, and you can add it whenever you like.
- A calendarGoogle Calendar, Outlook or Microsoft 365, or iCloud. You can add more later.
- Your home time zoneSo your working hours show up at the right time for every guest, wherever they are.
- A video appZoom, Google Meet, Webex or Whereby, if you'd rather not use Caletus video.
- A payment accountStripe, if you charge for your time.
How one booking works, start to finish.
Follow David as he books a demo through Sarah's booking link. Everything after his first click happens on its own.
- Mon · 09:14
David opens Sarah's booking link.
He sees Sarah's open times in his own time zone, Berlin. Caletus checks her work, client and personal calendars before it confirms.
- Mon · 09:15
He picks Thursday at 10:30.
In the same second, both calendars get an invite with a video link. David is added to HubSpot, and 10:30 is locked so nobody else can book it.
- Wed · 10:30
The confirmation is already in his inbox.
David gets a confirmation email with the video link and an invite for his calendar. Sarah gets a heads-up 15 minutes before the call.
- Thu · 10:30
They meet, right in the browser.
David taps the link in his invite and he's in. He doesn't download anything or make an account. If Sarah turns on the notetaker, Caletus takes notes as they talk.
- Thu · 11:16
The follow-up is already done.
A minute after they hang up, the summary and next steps are ready, with a recap email drafted for Sarah to send.
How Caletus handles reschedules and cancellations.
Real weeks are messy. Pick a situation below to see what Caletus updates on its own, so you don't have to.
- 9:00Open
- 10:30Open again
- 1:00Open
- 2:30David K.
- 4:00Open
- Sarah moves David to 2:30 from her Meetings page
- 10:30 goes straight back on Sarah's booking page
- Both invites move to 2:30 and keep the same video link
- The meeting is updated in HubSpot
Scheduling features for every kind of meeting.
Book any kind of meeting
One-on-one, round robin, group, recurring and panel meetings, all set up in one place.
No more double booking
Two-way calendar sync with Google, Outlook and iCloud, plus buffer time between meetings.
Follow-up that runs itself
Confirmation emails go out on their own, and webhooks and HubSpot updates keep your other tools current.
Video calls with AI notes
Browser video rooms and whiteboards, plus an AI notetaker that lists every decision and action item.
Get paid when they book
Charge for a session through your own Stripe account. Caletus adds no fee on top.
Make it look like yours
Your logo and your own caletus.com address on Professional. Enterprise adds brand colors and drops the Caletus badge.
Control who can do what
Owner, admin, finance and member roles, plus shared meeting templates for the whole team.
An online scheduling app for you, your team or your company.
Caletus is free forever for one person. Professional adds AI notes, group events and unlimited meeting types, and Enterprise adds round robin, your whole team and admin controls.
- For individuals
Share one link and let clients pick a time.
Freelancers, coaches, consultants, tutors and solo founders- One 1:1 booking link on the free plan
- Email confirmations and calendar invites, sent for you
- Guests see your times in their own time zone
- For professionals
Meet more people and keep every note.
Consultants, coaches, recruiters and sales reps with full calendars- Unlimited meeting types and group events for up to 50 people
- Google, Outlook and iCloud checked for conflicts
- AI meeting notes with action items
- For teams and companies
Share meetings fairly across your team.
Sales, recruiting and customer success teams, and companies with IT reviews- Round robin and collective meetings
- Invite your team, with owner, admin and finance roles
- SOC 2 Type II report and a HIPAA BAA
Connects to the apps you already use.
Connect Google Calendar or Outlook, Zoom, Stripe and your CRM in a few clicks. After that, Caletus keeps your calendars, video links and bookings in sync for you.
See all integrationsResults from teams that switched to Caletus.
“Before Caletus, our inbound demo requests sat in a queue for hours before SDRs manually reached out to schedule. By putting weighted round-robin scheduling right on our website confirmation page, buyers book instantly, when they're most interested.”
“Our partners serve on multiple corporate boards with distinct Microsoft 365 and Google Workspace accounts. Caletus checks all of them before a time is offered, blocking out busy periods without exposing confidential transaction titles to outside parties.”
“Coordinating a panel of three senior engineers and a hiring manager used to take our recruiting coordinators days of back-and-forth emails. With Caletus collective scheduling, candidates pick one slot when everyone is free, in seconds.”
Security controls for your IT team.
Caletus has role-based access, signed webhooks and encryption in transit and at rest. You can review the SOC 2 Type II report under NDA.
- SOC 2 Type IIAudited every year
- GDPR & UK GDPRAsk us for the DPA
- HIPAA-readyBAA on Enterprise
- Roles
- Owners, admins, finance and members, each with their own permissions
- Members
- Deactivate or remove people in one click, and their seat frees up
- Encryption
- TLS 1.3 in transit and AES-256 at rest
- Webhooks
- Signed booking webhooks (HMAC-SHA256) for your own systems
- Uptime
- 99.99% uptime SLA, with automatic failover to another region
How Caletus compares with other scheduling apps.
Prices and features on each comparison were checked on the other company's own website in October 2026. Every page also says when the other tool is the better fit.
Four more ways to get to know Caletus.
- 21 features
Browse every feature
All 21, grouped by what they help you get done. - Live demo
Book a live demo
Twenty minutes with a real person, built around how you work. - What's new
See what just shipped
v2.4.0 is live. Release notes in plain English. - Mobile app
Take it with you
Your meetings on iPhone and Android, free with your account.
Online scheduling app FAQs.
Quick answers about how Caletus works, setup, which calendars it syncs, how guests join, what it costs and what happens to your meeting data.
Another question? Talk to our teamWith Caletus, you share a booking link, people pick a time that works for them, and the meeting goes straight onto your calendar. Many scheduling tools stop there. Caletus also checks your calendars for conflicts, runs the video call in the browser, then writes AI meeting notes and logs the booking in HubSpot.
Most people have their first booking link live in about two minutes. You connect a Google, Outlook or iCloud calendar, choose the days and hours you take meetings, then copy your link. Everything else, like a video app, Stripe payments or your own branding, is optional and can be added later.
Caletus checks every calendar you connect. Your Caletus meetings and iCloud busy times come off your booking page, and Google and Outlook are checked again the moment someone picks a slot. If that time is taken, the guest is asked to pick another, so two people never get the same slot.
No. Guests book through a web link that works on any phone or computer, and they join Caletus video rooms straight from their browser. There's nothing to install and no account to create. Caletus also shows each guest your open times in their own time zone.
Yes. Caletus syncs with both Google Calendar and Outlook (Microsoft 365), and with iCloud too. Each person can connect one account of each and choose which of its calendars Caletus checks for conflicts.
Yes. Connect Zoom, Google Meet, Webex or Whereby, and Caletus adds the right meeting link to every invite on its own. Guests get the same link in their confirmation email, so they always know where to join. Or keep using Caletus video, which runs in the browser.
Yes. Caletus works with HubSpot on paid plans. When someone books, Caletus creates or updates the contact and logs the meeting, then updates it if the time moves or the meeting is canceled. Your AI meeting notes stay in Caletus, ready to copy.
Yes, Caletus is free forever for one person, with one 1:1 booking link, calendar sync and email confirmations. Professional adds AI notes and group events for $6 per user a month billed yearly, or $8 month to month, with a 14-day free trial. Enterprise is $12 per user a month billed yearly.
No. Caletus never uses your customer data to train outside public AI models. Every transcript and meeting summary from the Caletus AI notetaker is encrypted with AES-256 at rest and TLS 1.3 in transit. For the full details, see the Security page.
Let your next meeting book itself.
Connect your calendar in under two minutes. Caletus is free forever for one person, and you don't need a credit card.
- No credit card required
- Two-way calendar sync
- Set up in under 2 minutes