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Scheduling software for education, from advising to office hours

Academic advisors and admissions officers get buried when students book through several disconnected campus portals. Caletus is scheduling software for education that gives every advisor, counselor and professor one booking link, with a confirmation that tells students where to go.

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Try the example setupClick through it the way your guest would.
acme.caletus.com/education
AC
Acme
Undergraduate advising session
  • 15 minutes
  • Video call
Before we book
Student ID number
Major or degree program
What do you need help with?
The fit

What schools and universities need, and what Caletus does.

  1. 01
    You need

    Weekly office hours

    Publish repeating office hour blocks with a set length for each advising slot.
    Caletus does
    Office hour blocks
    Professors set weekly office hours, and Caletus splits them into 15-minute advising slots.
  2. 02
    You need

    Shared admissions interviews

    Spread applicant interviews evenly across your admissions counselors.
    Caletus does
    Admissions interview pools
    Prospective students pick a slot, and round robin shares interviews evenly across counselors.
  3. 03
    You need

    Student privacy

    Keep student data private, in line with FERPA guidelines.
    Caletus does
    Clear confirmations
    Students get a confirmation email and calendar invite with the room or video link.
What's included

Scheduling software for education: what you get.

  • Group session sign-ups
  • Office hours availability
  • Daily and weekly booking limits
  • FERPA-aligned data safeguards
See all scheduling features
Recommended plan
Professional or Enterprise
Example meeting
15 minutes
Guests need an account
No
Worth knowing: Group sessions are on Professional. Round robin, custom booking questions and inviting staff need Enterprise.
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Good to know

Setup tips for schools and universities.

A few details that make this setup work the way it should.

  1. 01

    Campus calendars

    Faculty can connect their university Microsoft 365 or Google Workspace accounts.
Compliance note
Caletus processes student data with privacy safeguards in place. Caletus never sells student records or uses educational data for advertising.
Keep exploring

More on scheduling for schools and universities.

FAQ

Scheduling FAQs for schools and universities.

Straight answers about setting up Caletus for schools and universities and running it day to day.

Talk it through with our team

  • Not per student. Professors can cap how many meetings an office-hours link takes each day or each week, and Caletus stops offering times once the cap is reached. That keeps office hours from spilling over into the rest of the week.

  • Yes. Professors share one Caletus link, and students pick an open office hour slot that fits their timetable. Caletus checks the professor's calendar and sends a confirmation with a calendar invite, so office hours fill up without a sign-up sheet on the door.

  • Yes. Accredited schools get an extra 25% off yearly Professional plans, and verified 501(c)(3) non-profits get the same discount. Professional is normally $6 per user a month billed yearly, and includes more booking links, group sessions and AI notes.

Your playbook is ready

Set up Caletus for your campus.

Start free, connect your calendar, and use this playbook as your starting point. No credit card required.

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