Round robin scheduling shares incoming meetings across your team, so each person gets a fair number of bookings.
New leads wait while a manager hands out meetings by hand. By the time someone replies, the lead may have gone cold.
Caletus gives each round robin booking to one teammate for you. Take turns in order, pick whoever has the fewest bookings or the first opening, or set a priority or weight for each person.
| On each plan | Free$0Free forever | Professional$6Per user / month, yearly | Starts hereEnterprise$12Per user / month, yearly |
|---|---|---|---|
| Round robin | No | No | Yes |
| Invite teammates | No | No | Yes |
| Talk to sales |
Read the Vanguard Growth story“Before Caletus, our inbound demo requests sat in a queue for hours before SDRs manually reached out to schedule. By putting weighted round-robin scheduling right on our website confirmation page, buyers book instantly, when they're most interested.”
What people ask before they set up round robin scheduling: how it works, which plan it needs and its limits.
Talk it through with our teamYou choose one of five rules. Equal rotation takes turns in order. Least booked picks the host with the fewest bookings. First available picks whoever has the earliest opening. Priority favors the hosts you rank highest, and weights give some hosts a bigger share, which helps while new hires ramp up.
Caletus skips them for that time. It checks each host's connected calendars, so if someone has an internal meeting or a personal appointment, the round robin meeting goes to a teammate who is free instead. Nobody on the team gets double-booked.
Yes. Caletus records which host got each round robin booking and the reason they were picked, such as their turn in the rotation or having the fewest bookings. Owners and Admins can check this assignment history to make sure meetings are being shared the way you intended.
Round robin is on the Caletus Enterprise plan, which costs $12 per user a month billed yearly, or $16 month to month. Inviting teammates to your workspace is also an Enterprise feature, and you need at least two hosts for a rotation.
An Owner or Admin can deactivate a member, and round robin stops giving them new meetings until they're active again. There's no separate away setting, so for a short absence the host can also block the time in their calendar or availability, and Caletus will skip them.
Yes. When a round robin meeting is rescheduled, it stays with the host it was first assigned to. Caletus doesn't run the rotation again, so the guest keeps meeting the same person and the team's booking counts stay accurate.
Round robin scheduling is on the Enterprise plan. Start free, and upgrade when your team is ready, or book a demo to talk it through.