Patient scheduling software for clinics, therapists and telehealth
Clinics and wellness practices deal with back-to-back appointments that wear providers out and slow intake paperwork. Caletus is HIPAA-ready patient scheduling software: patients book online, answer intake questions as they book, and get a confirmation with their video link.
- 30 minutes
- Video call
What clinics and therapists need, and what Caletus does.
- 01You need
Time between patients
Give physicians and therapists 10–15 minutes between patients to finish charting.Caletus doesIntake at bookingPatients answer your intake questions as part of booking the appointment. - 02You need
Intake before the visit
Collect the reason for the visit while the patient books.Caletus doesRequired buffersEvery physician and therapist gets 10–15 minutes between patients to update charts. - 03You need
Easy video visits
Give patients a video link that opens in the browser, with nothing to install.Caletus doesVideo visits in the browserCaletus video opens in the patient's browser, so they don't need an account or an app.
HIPAA-ready patient scheduling: what you get.
- Buffers between patients
- Intake questions before the visit
- Browser-based telehealth video
- Confirmation emails and invites
- Example meeting
- 30 minutes
- Guests need an account
- No
Setup tips for clinics and therapists.
A few details that make this setup work the way it should.
- 01
HIPAA and PHI
Self-serve plans are meant for administrative scheduling. Healthcare organizations that handle protected health information (PHI) need a signed HIPAA Business Associate Agreement on the Enterprise plan.
More on scheduling for clinics and therapists.
Helpful pages for clinics and therapists
Scheduling for other industries
- Technology & SaaSBook product demos, technical discovery calls and developer consultations, with webhooks and HubSpot updates.
- EducationBook student office hours, academic advising sessions and faculty meetings without the email chains.
- Professional ServicesManage partner calendars, client consultations and paid first meetings for law and accounting firms.
Scheduling FAQs for clinics and therapists.
Straight answers about setting up Caletus for clinics and therapists and running it day to day.
Talk it through with our teamYes, through your front desk. Confirmation emails don't include a reschedule link, so the patient contacts the clinic and staff move the visit in the Caletus app. Caletus then emails the patient the new time and updates the calendar invite.
Caletus is HIPAA-ready and signs a Business Associate Agreement (BAA) on the Enterprise plan. Practices that handle protected health information should be on Enterprise with a signed BAA. Self-serve plans are meant for administrative scheduling, such as wellness or coaching sessions that don't involve PHI.
Make booking easy and the details clear. Patients get a confirmation email and calendar invite with the time and video link, and buffers keep clinicians on schedule. Caletus doesn't send patient reminders, so many clinics keep their own reminder call or text.
Set up Caletus for your practice.
Start free, connect your calendar, and use this playbook as your starting point. No credit card required.
- No credit card required
- Two-way calendar sync
- Set up in under 2 minutes