LeadershipGroup & Slots15 min

Open office hours template

An office hours scheduling template with short 15-minute one-on-one slots for team mentoring, university office hours or a founder's ask-me-anything time.

See every setting How to use it

Elena RostovaVP of Engineering

Open office hours15 minVideo link included

Pick a time

Tap a time to see the next step.

Preview of what your guests see

Made forFounders, executives, department heads and teachers who want to be easy to reach without breaking up their whole week.

Use it whenOne 2-hour block on Friday afternoons, set aside for quick questions, mentoring and advice.

Meeting typeGroup & SlotsShort back-to-back one-on-one slots work on any plan. A group session, where several guests book the same time, needs Professional (up to 50 guests) or Enterprise.See group scheduling

The settings

Every setting in the open office hours template.

Length: 15 minutes
Buffers: None before, 5 min after
Minimum notice: 4 hours in advance
Daily limit: Only inside the 2-hour window (up to 6 slots)
Notifications: Guests get a confirmation email and calendar invite. You get an in-app alert 15 minutes before
Video: Caletus video, with a new link for each booking
Payment: None
Plan: Free plan

Questions guests answer

01What you'd like to talk about
02Links to any background reading

Custom booking questions are on the Enterprise plan. On other plans, guests give their name, email and a note.

Using it

Set up the open office hours in 3 steps.

Have these ready

Any Caletus account. On Free, this uses your one event type
A weekly block of time set aside for office hours

1
Set your hours
Create a 15-minute one-on-one event and give it an availability schedule for your office hours, for example Fridays 2-4 PM.
2
Keep slots short
Stick to 15-minute slots so each conversation stays focused.
3
Share it with your team
Post your office hours link in your team's Slack or on your internal wiki.

Use this template

Start using the open office hours template

It works on the Free plan, so you can use it today. Create an event with these settings after you sign up and change anything that doesn't fit your team.

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