Microsoft Bookings alternative: Caletus vs Microsoft Bookings
Microsoft's booking app, included with most Microsoft 365 business plans and built around Outlook and Teams.
Your company already pays for Microsoft 365, everyone works in Outlook and Teams, and you don't need to take payments. Bookings costs nothing extra on those plans.
You need to check Google calendars as well as Outlook, use Zoom or Google Meet, take payments, or share bookings evenly with round robin on Enterprise.
Caletus vs Microsoft Bookings: the main differences.
- 01
How you get it
CaletusA separate app: free for one person, or $6 per person a month on Professional, billed yearly.Microsoft BookingsIncluded with Microsoft 365 plans such as Business Basic ($7 per user a month, billed yearly). It isn't sold on its own. - 02
Sharing bookings across a team
CaletusOn Enterprise, round robin shares bookings evenly, or by custom weights if you want.Microsoft BookingsBookings assigns staff at random. Microsoft says there's no way to guarantee an even split. - 03
Calendars and video
CaletusGoogle Calendar, Outlook and iCloud, with Zoom, Google Meet, Webex, Whereby or Caletus video links, plus Microsoft Teams links when the host connects Outlook (Microsoft 365).Microsoft BookingsBuilt on Microsoft 365 calendars. Online meetings use Microsoft Teams (or Skype). - 04
Payments
CaletusStripe on Professional, with a 0% Caletus fee.Microsoft BookingsNone. Microsoft's FAQ says there's no payment support in Bookings.
Microsoft Bookings vs Caletus: feature comparison.
- Included with Microsoft 365NoYes
- Payments at bookingStripeNo
- Fair round robinEnterprise planRandom assignment
- Google CalendarYesNot documented
- Video linksZoom, Meet, Webex, Whereby, Caletus videoTeams
- AI meeting notesCaletus video callsTeams Premium or Copilot
- Personal booking pageYesBookings with me (1:1 only)
- Plans & platform
- Google CalendarCaletus connects Google Calendar and Outlook. Microsoft doesn't document Google Calendar support for Bookings.SupportedUnknown
- SMS remindersCaletus doesn't send SMS or email reminders to guests. Bookings texts US, Canada and UK numbers; for virtual appointments, SMS is part of Teams Premium.Not supportedPlan-dependent
- Group bookingsBoth let several people book the same session.SupportedSupported
- AI meeting notesCaletus Professional includes AI notes for Caletus video calls. Teams intelligent recap needs a Teams Premium or Microsoft 365 Copilot license.SupportedPlan-dependent
How Microsoft Bookings and Caletus handle the same job.
A coach wants clients to pay when they book a session.
Five reps share inbound demo requests from the website.
Your team meets clients on Zoom, and some staff keep their calendars in Google.
Microsoft Bookings vs Caletus pricing, and our verdict.
- Seat minimums
- None for either. Each Bookings organizer needs a Microsoft 365 license.
- Add-ons to budget for
- AI meeting recaps need Teams Premium or a Copilot license. Text reminders for virtual appointments are part of Teams Premium.
- The bottom line
- If you already pay for Microsoft 365, Bookings costs nothing extra. Caletus is an added cost, worth it if you need payments, round robin (Enterprise), Google calendars or AI notes.
If your company already pays for Microsoft 365 and everyone works in Outlook and Teams, Bookings comes at no extra cost and fits right in. Guests don't need a Microsoft account to book.
How to switch from Microsoft Bookings to Caletus.
- 1
List your services
Note each Bookings service's length, buffers, staff and booking questions.Include your Bookings with me links. - 2
Connect Outlook to Caletus
Connect the same Microsoft 365 calendars, plus any Google calendars.Your Microsoft 365 admin may need to approve Caletus. - 3
Recreate services as meeting types
Set up each service in Caletus and pick Zoom, Google Meet or Caletus video for the video link.Make a test booking. - 4
Swap the links
Replace Bookings links on your website and in email signatures.Turn off the old booking page once the new links are live.
Caletus vs Microsoft Bookings FAQs.
Straight answers on pricing, features and switching, for anyone weighing Microsoft Bookings alternatives.
Talk it through with our teamMicrosoft Bookings comes with most Microsoft 365 business plans and works with Outlook and Teams. Caletus is a separate scheduling app that also connects Google Calendar, adds Zoom or Google Meet links, takes Stripe payments, and on Enterprise shares bookings with round robin instead of random assignment. It also creates Microsoft Teams links when the host connects Outlook (Microsoft 365).
Yes, with most plans. As of October 2026, Bookings is included in Microsoft 365 Business Basic, Standard and Premium, and in many Office 365 and Microsoft 365 enterprise plans. It isn't sold on its own. Business Basic costs $7 per user a month, billed yearly.
Microsoft doesn't document Google Calendar support for Bookings, as of October 2026; availability comes from Microsoft 365 calendars. If your team uses both Google and Outlook, Caletus connects both and checks them for conflicts: one Google, one Outlook and one iCloud account per person.
No. Microsoft's Bookings FAQ says there's no payment support in Bookings, so you'd send an invoice or a payment link separately. Caletus Professional takes Stripe payments when someone books, with a 0% Caletus fee, so you pay only your payment processor's standard fee and get paid before the meeting.
More Microsoft Bookings alternatives, compared
All comparisons- Caletus vs CalendlyThe best-known scheduling app, with a free plan and paid plans that add team features and AI notes.
- Caletus vs Cal.comHosted scheduling with a generous free plan, plus Cal.diy, a free MIT-licensed edition for self-hosting.
- Caletus vs Acuity SchedulingAppointment scheduling from Squarespace, built for client businesses that sell sessions, packages and memberships.
Try Caletus next to Microsoft Bookings.
Start free, connect the same calendar, and compare them with real bookings. No credit card, and nothing to migrate until you're sure.
- No credit card required
- Two-way calendar sync
- Set up in under 2 minutes