How to set up your first Caletus booking page

To set up your first Caletus booking page, pick one simple meeting, connect the calendar that holds your real commitments, set your hours and time zone, describe the meeting and add a video link. Then book a test meeting, reschedule it and cancel it before you share the link.

Your first booking page has one job: help someone pick a good time and know what happens next. It doesn't need every meeting type, a long form or a stack of automations on day one.

Decide what the meeting is for

Pick a meeting you can explain in one sentence. “A 20-minute intro call to understand your project and agree on the next step” is clearer than “Let's connect.” It tells people why to book and what the call covers.

Here's an example setup you can copy and adjust. The 20-minute length is just an example, not a rule for every business.

A simple first meeting makes problems easy to spot. Add round robin or paid meetings later, once the basics work. When you're ready, the booking pages feature overview shows what else you can add.

Create your account and check your plan

Sign up on the Caletus website with the work email that should own your appointments. Finish any verification steps, then check the name and contact details guests will see. Use a host name people will recognize.

The Caletus Free plan is free forever for one person. It includes one connected calendar, unlimited 1:1 booking links, video links and email reminders. Professional comes with a 14-day free trial. If you start on the trial, note which settings need Professional, so your page still works if you move back to Free.^[1]

Don't share your login with a colleague to get help with setup. Keep passwords and verification codes to yourself.

Connect your Google Calendar or Outlook calendar

Caletus works with Google and Outlook calendars. It handles two things separately: the calendars it checks for conflicts, and the calendar where new bookings are saved.^[2]

1. 1Connect the calendar account that holds your real meetings.
2. 2Choose which calendars should block busy times.
3. 3Choose the calendar where new bookings should appear.
4. 4Add a test busy event during your booking hours, so you can check it later.

A green connection badge doesn't prove you picked the right calendars. That test event will. If personal plans live on another calendar, connect it too: Free includes one connected calendar and Professional up to 6 per person. The help article on connecting a Google or Outlook calendar has the full steps.^[1]

Set your hours, time zone and limits

Choose hours you can keep every week. Set your time zone, then add date-specific changes, a minimum notice period and buffers. Caletus lists these availability controls in its feature overview.^[3]

For example, after a 20-minute call you might keep 10 minutes free to write notes. Book two test slots back to back to see how the times really look. Caletus lists buffers as part of double-booking protection on Professional and Enterprise.^[1]

Block holidays and days off before you share the page. If the preview shows very few times, don't just widen your hours. Check first whether a busy calendar or a strict rule is hiding them.

Create the meeting type and describe it

Add the name, length and description. Say who should book, what the meeting covers and what to prepare. Don't make a short intro call sound like a full consulting session.

Only ask for what you need to prepare. Mark extra questions as optional. Never ask for passwords, ID documents or confidential files on an intro booking form.

Caletus lets you edit the booking page text, choose which hosts appear, and set colors and branding. Your own domain and removing Caletus branding come with Professional. You don't need either for your first booking.^[4][1]

Choose and check the meeting location

Pick a location you can actually host. Caletus connects to video tools and also has a built-in video room. Even the Free plan adds Google Meet, Zoom or Microsoft Teams links to bookings.^[2][1]

For an online meeting, check which account creates the video room and that the guest gets the join link. For an in-person meeting, add a clear address and arrival instructions. Don't put a private access code in a public description.

Be specific. “Online call” isn't enough if the guest doesn't know where the link will arrive or who to contact if it's missing.

Preview the page as a guest

Open your booking link while signed out, or in a private browser window. Check the title, host name, length, dates, time zone label, questions and any consent or policy text.

Then check it on your phone. Fill in the form, move between dates and leave a required field empty to see the error message. A page that looks fine in the editor can still have an unclear description.

Share the plain booking link first. Caletus can also embed your booking page on a website, but that's one more thing to test, so save it for later.^[5]

Make one complete test booking

Use made-up guest details and an email inbox you can check. Pick a time on purpose, then follow the booking all the way through instead of stopping at the success screen.

1. 1Check the host, length, date and time zone on the booking page.
2. 2Confirm your test busy event isn't offered as a time.
3. 3Book the meeting and open the guest confirmation email.
4. 4Check that the meeting landed on the right calendar with the right details.
5. 5Open the join link from the guest's email.
6. 6Reschedule the meeting from the confirmation and check that every record updated.
7. 7Cancel the test booking and check the cancellation emails.

Write down what actually happened. If a confirmation is missing, check the email address you typed, your spam folder and your notification settings before contacting support. Don't keep booking again while you investigate, or you'll end up with a pile of test meetings.

Share your booking link

Your page is ready when your calendar blocks the right times, a guest can book on a phone, the meeting lands correctly, and both of you get clear instructions.

Start by adding the link to one place, like your email signature or your website's contact page. Use link text that says what it is: “Book a project introduction” beats “Click here.” Watch the first few bookings and fix anything that confuses people.

Success isn't a full calendar on day one. It's one meeting that you and your guest both understand, can attend and can change if needed. Next, see how to run a meeting from booking to follow-up in Caletus.

• Caletus onboarding
• booking page setup
• calendar setup
• first appointment