Scheduling software for coaches, from discovery call to final session
Executive, career and life coaches juggle session scheduling, payments and accountability check-ins. Caletus is scheduling software for coaches: clients can pay when they book, sessions can repeat every week, and AI notes list the action items after every call.
- 50 minutes, once a week
- Video call
What coaches need, and what Caletus does.
- 01You need
Weekly sessions on the calendar
Keep a client's weekly session at the same time for the whole program.Caletus doesRecurring sessionsA recurring meeting type books the whole weekly series in one go. - 02You need
Payment up front
Collect session fees through Stripe, with 0% taken by Caletus.Caletus doesA free discovery callOffer a free intro call as its own meeting type next to your paid sessions. - 03You need
Action items from each session
Get each session's goals and next steps written down for you.Caletus doesSession notes drafted for youThe AI notetaker writes a summary and action items, plus a recap email draft you can send the client.
Scheduling software for coaches: what you get.
- Recurring session scheduling
- Stripe payments
- AI transcripts & action items
- Group sessions for workshops
- Example meeting
- 50 minutes, once a week
- Guests need an account
- No
Setup tips for coaches.
A few details that make this setup work the way it should.
- 01
Same time every week
Clients keep the same weekday and time slot for their whole program.
More on scheduling for coaches.
Helpful pages for coaches
Scheduling for other industries
- Technology & SaaSBook product demos, technical discovery calls and developer consultations, with webhooks and HubSpot updates.
- EducationBook student office hours, academic advising sessions and faculty meetings without the email chains.
- HealthcarePatient scheduling for clinics, therapists and telehealth, with buffers between visits and video links.
Scheduling FAQs for coaches.
Straight answers about setting up Caletus for coaches and running it day to day.
Talk it through with our teamYes, through you. Confirmation emails don't include a reschedule link, so the client asks and you move that one session in the Caletus app. Caletus emails the client the new time, and every other session in the program keeps its original date.
Yes. Clients pay for a session through Stripe when they book. Caletus takes 0% of your fees, so you only pay Stripe's standard processing fee.
Yes. Set up a free discovery call as its own meeting type alongside your paid sessions. Clients who want to keep going can then book a paid session. Both live on the same Caletus account, and more than one booking link needs Professional.
Set up Caletus for your coaching practice.
Start free, connect your calendar, and use this playbook as your starting point. No credit card required.
- No credit card required
- Two-way calendar sync
- Set up in under 2 minutes