Booking confirmations, reminders and follow-ups
Caletus emails guests a confirmation and calendar invite for every booking, and reminds you before each meeting starts.
- Free forever
- No credit card needed
- Works withSlackGoogle Calendar
Why booking notifications matter.
When booking details live in scattered emails, guests lose the meeting link and hosts walk into calls unprepared.
Every booking sends the guest a confirmation email with the meeting link and a calendar invite, plus an email if you reschedule or cancel. You get an app alert 15 minutes before each meeting, and Slack reminders if you connect Slack.
How booking notifications work.
- 1
The guest books
Caletus emails a confirmation with the time, the meeting link and a calendar invite. - 2
Plans change
If you reschedule or cancel, the guest gets an email with the new time or your reason, and the invite updates. - 3
You get a heads-up
An alert reaches the Caletus app 15 minutes before the meeting, and Slack can remind you too.
Before you start
- The guest's email address. Slack reminders need a connected Slack workspace.
What you can do with booking notifications.
Confirmation emails
Guests get the time, the meeting link and a calendar invite as soon as they book.Change and cancel emails
When you move or cancel a meeting, the guest gets an email with the new time or your reason.15-minute heads-up
You get an alert in the Caletus app 15 minutes before each meeting.Slack reminders
Connect Slack for reminders before meetings and a daily summary of your day.
Which plans include booking notifications?
| On each plan | Starts hereFree$0Free forever | Professional$6Per user / month, yearly | Enterprise$12Per user / month, yearly |
|---|---|---|---|
| Confirmation, reschedule and cancel emails | Yes | Yes | Yes |
| Host alert 15 minutes before | Yes | Yes | Yes |
| Slack reminders | No | Yes | Yes |
| Start free | Start free trial | Talk to sales |
- Free$0Free foreverStarts here
- Confirmation, reschedule and cancel emails
- Yes
- Host alert 15 minutes before
- Yes
- Slack reminders
- No
- Professional$6Per user / month, yearly
- Confirmation, reschedule and cancel emails
- Yes
- Host alert 15 minutes before
- Yes
- Slack reminders
- Yes
- Enterprise$12Per user / month, yearly
- Confirmation, reschedule and cancel emails
- Yes
- Host alert 15 minutes before
- Yes
- Slack reminders
- Yes
Who uses booking notifications.
- By industryHealthcareSecure, reliable patient scheduling for medical clinics, therapists, wellness coaches and telehealth practices. HIPAA-ready.
- By industryEducationScheduling software for education: student office hours, academic advising, parent-teacher conferences and faculty meetings.
- By teamSalesSales scheduling software that qualifies inbound leads and books demos with an available account executive in 60 seconds.
Tools and features that pair with booking notifications.
Features that pair with booking notifications
- Manage, reschedule and cancel meetingsEvery planMeeting management keeps every booking in one place, so you can reschedule or cancel without writing the emails yourself.
- Scheduling automation and webhooksFrom ProfessionalScheduling automation updates Slack, HubSpot and your own systems for you when a meeting is booked, rescheduled or canceled.
Learn more about booking notifications.
- Blog post7 min readHow to reduce no-shows with reminders and easy reschedulingReduce no-shows for consultations with a clear confirmation, two well-timed reminders and easy rescheduling, then track your no-show rate to see what works.
- Blog post7 min read9 appointment reminder email templates (with subject lines)Copy 9 appointment reminder email templates for consultations, interviews and sales demos, with subject lines, time zone wording and reschedule links.
- Blog post7 min read6 appointment confirmation email templates and what to includeCopy 6 appointment confirmation email templates for demos, interviews, consultations, paid sessions, onboarding and group events, plus a checklist.
Questions about booking notifications.
What people ask before they set up booking notifications: how it works, which plan it needs and its limits.
Talk it through with our teamNot as separate reminder emails or texts. Each guest gets a confirmation email with the time, the meeting link and a calendar invite, so their own calendar app reminds them. If you reschedule or cancel, they get an email about it. Hosts get an app alert 15 minutes before each meeting.
A confirmation email with the meeting time in their time zone, the meeting link and a calendar invite they can add to Google, Outlook or Apple Calendar. If the host reschedules or cancels, the guest gets another email with the new time or the reason, and the invite updates.
No. Caletus confirmation emails don't include reschedule or cancel links. If a guest needs a different time, they contact you, and you move the meeting in Caletus. You add a short reason, and the guest gets an email with the new time and an updated calendar invite.
Caletus sends an alert to the Caletus web and mobile app 15 minutes before each meeting. If you connect Slack, you can also get a Slack message before each meeting, at a time you choose, with buttons to join, reschedule or cancel, plus a daily summary of your meetings.
No. Text reminders aren't available in Caletus right now. Guests rely on their confirmation email and calendar invite, and hosts get app and Slack reminders. If text reminders matter for your business, tell the Caletus team so they know it's wanted.
Try booking notifications free.
Booking notifications are on every Caletus plan, including Free. Connect a calendar and set it up in a few minutes, no credit card needed.
- No credit card required
- Two-way calendar sync
- Set up in under 2 minutes