Manage, reschedule and cancel meetings
Meeting management keeps every booking in one place, so you can reschedule or cancel without writing the emails yourself.
- Free forever
- No credit card needed
- Works withGoogle CalendarOutlook
Why meeting management matters.
When plans change, you're stuck writing awkward emails to move client meetings around.
In Caletus, you pick a new time or cancel with a short reason. The guest gets an email with the update, and the calendar invite changes for everyone.
How meeting management works.
- 1
See your meetings
View upcoming and past bookings on your dashboard. Owners and admins can see the whole workspace. - 2
Pick a new time
Choose another date and time and add a short reason for the change. - 3
Everyone's updated
The guest gets an email with the new time, and the calendar invite updates for every attendee.
Before you start
- Nothing extra.
What you can do with meeting management.
Every meeting in one place
See your upcoming and past bookings. Owners and Admins can see the whole workspace.Pick a new time
Choose another date and time and add a short reason for the guest.Cancel with a reason
Cancel a meeting and the guest gets an email with the reason you gave.Invites stay up to date
The calendar invite updates for every attendee, with the meeting link.
Which plans include meeting management?
| On each plan | Starts hereFree$0Free forever | Professional$6Per user / month, yearly | Enterprise$12Per user / month, yearly |
|---|---|---|---|
| Reschedule and cancel with a reason | Yes | Yes | Yes |
| Whole workspace's meetings (Owners and Admins) | No | Yes | Yes |
| Start free | Start free trial | Talk to sales |
- Free$0Free foreverStarts here
- Reschedule and cancel with a reason
- Yes
- Whole workspace's meetings (Owners and Admins)
- No
- Professional$6Per user / month, yearly
- Reschedule and cancel with a reason
- Yes
- Whole workspace's meetings (Owners and Admins)
- Yes
- Enterprise$12Per user / month, yearly
- Reschedule and cancel with a reason
- Yes
- Whole workspace's meetings (Owners and Admins)
- Yes
Who uses meeting management.
Tools and features that pair with meeting management.
Features that pair with meeting management
- Two-way calendar sync to prevent double bookingEvery planTwo-way calendar sync checks your Google, Outlook and iCloud calendars, so nobody can book a time when you're busy.
- Automatic Zoom, Google Meet and video linksEvery planAutomatic meeting links give every booking its own Zoom, Google Meet, Webex, Whereby or Caletus video link, with no copying and pasting.
Learn more about meeting management.
- Blog post7 min readReschedule meeting email: 8 templates for clients and candidatesCopy 8 reschedule meeting email templates for clients, candidates, last-minute changes and international meetings, without leaving duplicate bookings behind.
- Blog post9 min readHow to measure meeting cancellation rate and rescheduling trendsCalculate your meeting cancellation rate and track rescheduling trends without double counting, with simple formulas and a 100-booking worked example.
Questions about meeting management.
What people ask before they set up meeting management: how it works, which plan it needs and its limits.
Talk it through with our teamOpen the meeting in Caletus, pick a new date and time, and add a short reason. Caletus emails the guest the new time with your reason, and the calendar invite updates for everyone. You don't have to write the email yourself or send a new invite.
No. In Caletus, the host reschedules or cancels the meeting, and the guest gets an email about the change. If a guest needs a different time, they can reply to you, and you move the meeting in a few clicks. Every change needs a short reason, which the guest sees.
Yes, if you're a workspace Owner or Admin on Professional or Enterprise. You can view every meeting in the workspace from the dashboard. Other members see their own meetings. Inviting teammates to a workspace is an Enterprise feature, so team views mainly matter there.
Try meeting management free.
Meeting management is on every Caletus plan, including Free. Connect a calendar and set it up in a few minutes, no credit card needed.
- No credit card required
- Two-way calendar sync
- Set up in under 2 minutes