4 features in this group
Video meetings and AI notes: Meetings
The call itself: video links, browser video calls, a shared whiteboard and an AI notetaker that writes the notes.
In this group
4 features for video meetings and AI notes.
- Every planManage, reschedule and cancel meetingsMeeting management keeps every booking in one place, so you can reschedule or cancel without writing the emails yourself.Every meeting in one placePick a new timeCancel with a reasonSee rescheduling
- Every planAutomatic Zoom, Google Meet and video linksAutomatic meeting links give every booking its own Zoom, Google Meet, Webex, Whereby or Caletus video link, with no copying and pasting.A new meeting every bookingZoom, Meet, Webex, WherebyCaletus video in the browserSee video links
- From EnterpriseShared whiteboard for meetingsThe Caletus whiteboard is a shared canvas inside Caletus video calls, where you and your client can sketch ideas together.Draw together liveSticky notesShared notes padSee whiteboard
- From ProfessionalAI notetaker for meeting notesThe AI notetaker writes your meeting notes for you: a transcript, a short summary, decisions and action items after the call.Summary and decisionsAction items with ownersA draft recap emailSee ai notetaker
Compare
Video, AI notes and whiteboard compared.
| Feature | Best for | What makes it different | Plan |
|---|---|---|---|
| Video meetings | Best forClient calls with nothing to install | What makes it differentA new meeting for every booking in Caletus video, Zoom, Google Meet, Webex or Whereby. | Every plan |
| AI notetaker | Best forMeeting notes and action items without typing | What makes it differentA summary, decisions, action items and a draft recap email after Caletus video calls. | From Professional |
| Whiteboard | Best forSketching ideas with clients during a call | What makes it differentA shared board with sticky notes and a saved notes pad, inside Caletus video. | From Enterprise |
The details
Video meetings and AI notes at a glance.
- The idea
- Most scheduling apps stop once the invite is sent. Caletus also has its own browser video calls, with a whiteboard on Enterprise and AI notes on Professional and Enterprise.
- Who it's for
- Caletus video rooms hold 50 people by default, and hosts can raise that to 200.
- How it works
- Guests join Caletus video from the browser without an account. Hosts can start calls from the web or the mobile app.
- Timing and buffers
- Hosts get an app alert 15 minutes before each meeting, so they're on time.
Use cases
Who uses video meetings and AI notes.
- By teamRemote TeamsScheduling across time zones for remote teams, with automatic time zone detection and shared team availability.
- By teamRecruiting & HRInterview scheduling software that stops candidate ghosting, from screening calls to hiring manager and panel interviews.
- By industryHealthcareSecure, reliable patient scheduling for medical clinics, therapists, wellness coaches and telehealth practices. HIPAA-ready.
- By teamAgenciesScheduling for agencies: booking pages with your logo for clients, and multi-host pitch meetings on Enterprise.
- By industryCoaching & ConsultingScheduling software for coaches: book intake sessions, take payment when clients book and set up recurring sessions.
- By teamCustomer SuccessBook customer onboarding calls, quarterly business reviews (QBRs) and quick support calls without the back-and-forth.
Start from a template
Guides
Guides to video meetings and AI notes.
- Blog post7 min readReschedule meeting email: 8 templates for clients and candidatesCopy 8 reschedule meeting email templates for clients, candidates, last-minute changes and international meetings, without leaving duplicate bookings behind.
- Help Center guide2 min readAdd a Zoom link to every booking automaticallyConnect Zoom once under Integrations, then choose Zoom as the location on a meeting type. Every new booking gets its own Zoom link in the calendar invite.
- Blog post6 min readOnline whiteboard for client meetings: a 60-minute workshop planUse an online whiteboard for client meetings that end in decisions: a clear goal, a simple board layout, a 60-minute agenda, access checks and an action list.
- Help Center guide2 min readUse the AI notetaker in your Caletus video meetingsThe AI notetaker works in Caletus video meetings. When you join as the host, choose 'Enable and join'. After the call you get a transcript, summary, key decisions, action items and a follow-up draft.
FAQ
Questions about video meetings and AI notes.
About video meetings and AI notes and how the features in this group fit together.
Talk it through with our teamYes, on Professional and Enterprise. Caletus works with Zoom, Google Meet, Webex and Whereby and creates a new meeting link for every booking. The AI notetaker and whiteboard only work in Caletus video, so use it for calls where you want those, and your usual app for the rest.
More features beyond meetings
See all 21 features- Scheduling6Every way to book a meeting: one-on-one, round robin across a team, with a panel, as a group or on repeat.
- Calendars2Two-way calendar sync checks the calendars you connect and only offers the hours you want to work.
- Automation2Booking emails, host reminders, and updates to Slack, HubSpot and your own systems, handled for you.
- Teams3Roles and permissions, shared event templates and a record of everyone you've met with.
- Branding & payments3Make booking look like your brand, add it to your website and take payment up front.
- Analytics1See how many meetings get booked, canceled and moved, and when people book most.
Try it free
Try video meetings and AI notes free.
Start free, connect a calendar, and switch on what you need. Upgrade only when you want more.
- No credit card required
- Two-way calendar sync
- Set up in under 2 minutes